A learning management system is more than a technology platform to cater to your requirements of organizational learning and can actually allow you to know how well your employees are responding to your training initiatives. An LMS report is a great way to get insights to track progress, deploy resources and decide on the next steps that you need to take to navigate your people to the next level of learning and competence
In many ways LMS reports are like balance sheets; while balance sheets enable businesses to make well informed financial decisions, LMS reports provide businesses updated insights on how well people are learning and therefore how well your human capital is growing. A simple observation of the insights available from LMS reports can reveal a lot of information on the health of the learning culture of an organization and thus set the ball rolling for corrective action. Here, we walk you through the following benefits of LMS reports.
Benefits and Uses of LMS Reports
- Track Progress of Students
LMS reports allow you to get an overview of the progress of all individuals that have signed up for different courses. The results available from the progress tracker can be used as a basis to invest more time, efforts and resources to improve the learning outcomes of different employees in the organization.
Use Case: Provide Help to Employees Who are Stuck on a Topic.
For example, if an employee is stuck with a topic for a time more than that prescribed to cover it, chances are that the concerned employee needs help navigating the topic. That help could include extra credit tutorials available within the e-learning course framework, personal attention or more customized content that caters to his/her learning requirements.
- Track Assessment Scores
A good LMS is equipped with self-assessment exercises, tests and mock examinations that allow an individual to seek scores or grades that signify distinct levels of professional competence or expertise in a specific domain or skill set. LMS reports provide insights on the scores or grades of all individuals that have signed up for courses and have appeared for such self-assessment exercises and/or tests.
Use Case: Identify Prospects with Learning Potential Who Can Take the Business on the Growth Trajectory.
It may so happen that certain employees may fare poorly in the tests, thereby showing lack of application and effort. Some others may do exceedingly well in the tests and prove to be good prospects for leadership positions in certain knowledge-intensive domains. Such employees with proven merit and good scores can be considered by the organization as good prospects for further investments in training and development to gain market leadership in highly resource-scarce and competitive domains. Consistently good performers may be selected for leadership positions and organizations may consider investing more in them to align their go-to-market strategies with their talent management strategies, especially in domains where knowledge is a crucial factor of production.
- Track the Most Sought after Classes
LMS reports provide details on the classes and courses that are in vogue and sought after by employees. These reports also provide insights on the time engagements of employees that have signed up for different courses.
Use Case: Find Reasons Behind the Popularity of Such Courses.
Such actionable insights can lead to the unraveling of finer details. Organizations can leverage such information to understand the skills gap, learning trends among employees and how the availability of human resources with defined skill sets in a domain can be monetized to earn higher top lines and bottom lines in the market.
- Track the Classes with the Lowest Engagement
LMS reports also provide information on the courses and classes that receive poor responses from employees in the organization. A glimpse at such courses and classes that record poor engagements can allow businesses to objectively decide on the courses that need attention.
Use Case: Use the Feedback to Make Content More Interactive.
Organizations can make use of insights on courses with low engagements to take immediate measures to correct the situation including customizing the content, making the pedagogy more interactive and altering the content formats used in an e-learning course.
- Track the Completion of Courses
Yet another benefit accruing from LMS reports is the insight available on the successful completion of courses by employees. The successful completion of a course by employees or vice versa is vital to understanding the direction and extent of progress being made by the organization.
Use Case: Use Insights to Know Why People Are Dropping Out of Courses.
Information on courses that witness high levels of dropouts can lead to a better understanding of the challenges encountered by employees with such e-learning courses. Organizations can look forward to editing and simplifying the content of such courses, testing the content for learner engagement and make the content more participatory if required.
- Track Replenishment of Training Courses
There are several courses that mandate a periodic upgrade of the content as well as the qualification of employees enrolling for such courses. Such courses award time-bound qualifications that need to be replenished beyond the validity period. LMS reports enable insights into those courses that require employees to retake a course or reappear in a concerned examination.
Use Case: Notify People About Sustaining the Validity of Their Qualifications.
Knowledge-intensive domains that witness disruptive innovations and periodic upgrades to existing technology stacks call for concurrent learning of new additions. As such LMS reports can enable organizations to identify employees that need to catch up with the latest advances in e-learning courses to stay updated. Doing so can ensure that organizations are not leaning on obsolete knowledge bases.
- Integrate Onsite and Online Training
There are obvious benefits of learning in a physical environment that brings together educators and learners like greater visibility, better interactions, and better memory retention.
Use Case: Combine Classroom Teaching with Cloud Installed LMS.
LMS reports can be used to identify courses that mandate the integration of online and onsite training. The LMS allows for greater learner engagement and absorption of knowledge while the onsite interaction augments the drive of employees to apply to learn with vigor and sincerity.
Basically, it makes good sense to understand that anything that can be measured, can be done better. Reports allow organizations to follow an evidence-based approach to learning.